Email watermarking
For companies with human-led workflows. Aquamark works inside the email routing you already use, with no technical setup and no change for the people sending you documents.
- No inbox access
- Aquamark never logs in to your email.
- No stored files
- Watermarking happens in memory and files are returned by email.
- No code
- Setup is a forwarding rule or a mail route.
For funders
For companies that intake submissions by email.
- Brokers keep emailing submissions. Nothing changes for them.
- Attachments are watermarked with broker attribution for chain of custody.
- Only protected files reach your team.
- Signals trust to broker partners.
- Protects files before misuse creates liability.
How it works
Brokers continue sending submissions to your normal submission email. Aquamark provides a dedicated gateway address for your company, for example [email protected].
Gateway address: a dedicated email address assigned to your company that acts as a routing endpoint. It is not a mailbox or inbox, and messages are not stored there.
Setup
- Keep your existing submission email for brokers, for example [email protected].
- Change the password for that inbox and restrict access to management only.
- Set up a forwarding rule from [email protected] to your dedicated Aquamark gateway address.
- Create or use a separate destination inbox for processing personnel, for example [email protected].
- Aquamark receives the forwarded attachments, watermarks them, and routes the protected versions to the destination inbox.
Result: processing personnel only see and have access to watermarked submission documents.
For brokers
For sales-rep-driven shops. Two workflows, used separately or together.
Use Case 1: Watermark before files reach sales reps
Merchants email docs to your company or to individual reps.
Merchants keep emailing your company exactly as they do today, whether to a shared address or directly to a rep. Aquamark is added to your company’s email routing so PDF attachments are watermarked, then delivered to the intended user. Subject, body, reply-to, and attachments stay intact.
Setup
- Choose which company users or inboxes should have inbound PDFs protected.
- Your email administrator adds an Aquamark mail route in Google Workspace or your email environment.
- Inbound emails with PDF attachments for those users are routed through Aquamark automatically. Emails without attachments don’t go through the gateway.
- Aquamark watermarks the attachments and returns them into the normal email flow.
- The intended rep receives the email with the protected PDFs.
Result: reps keep using their normal inboxes, and never see an unprotected file.
Use Case 2: Watermark before reps send to funders
Reps email docs to Aquamark and get protected versions back.
Aquamark provides a dedicated gateway address for your company, for example [email protected].
Setup
- Send an email with PDF attachments to your dedicated gateway address.
- Leave the subject line blank for your company-branded watermark only.
- Add one or more funder names to the subject line to create funder-specific versions.
- Aquamark watermarks the attachments and sends the protected files back in one email.
- Your team sends those protected versions to the appropriate funders.
Result: documents are watermarked before they leave your company.
Many brokers use both. Documents arrive watermarked through the first workflow, then reps add funders when they’re ready to submit. Aquamark recognizes existing broker watermarks, so files are never double-marked.
Privacy
The gateway is not an inbox. It’s a processing route within your email flow. Aquamark has no access to your mailboxes, watermarking happens in memory, and files are returned to your email environment without being stored.